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  • Robyn Davie

Everything You Need To Know About Ordering a PRO Photo Book

Wow, this is one BIG topic! So I've tried to include ALL of the information possible :) Before you delve into this post, please first make sure that you've read through THIS OVERVIEW of the photo book options, then you'll know that you're on the right follow up post.

Please note that this blog post is purely about the BIG photo book orders - those once in a lifetime wedding albums, those gorgeous treasured family holidays, the 60th birthday party you'll never forget.

These are keepsakes, mementos, high-quality custom-designed beautiful photo books.

Hopefully the information in this post will help guide you through the process of ordering:

How does this work?

First up, I have three options when it comes to photo book choices:

If you're looking for information regarding my incredibly popular A Year In Your Life photo books, you're in the wrong place - please follow this link to a whole separate blog post packed with information just for you.

This blog post is primarily aimed at the value and pro options outlined above.

So let's chat about the design of the book:


What are the options on covers?

The hardcover books come in three options, displayed below:

1. Genuine leather (picture on left)

2. Linen (picture on right)

3. Printed cover

What is the difference between the gloss and the matt finish to the paper?

I have spent a lot of time testing out different printing companies, printers and papers in order to be able to deliver the best possible product to you. The final finish to the product can be either in gloss or in matt, meaning the pages either have a shine to them (gloss), or a textured fine art paper finish, which makes them matt.

My personal preference is the fine art textured paper.

The below examples showcase the 20x20 book first in gloss, and then in matt:

Can we add individual captions to each of the photographs?

Yes, absolutely! This is an additional fee of R350/hour, minimum of two hours.

Can we add text/speeches into the book?

Yes, we include four speeches in the book with no additional fee.

Can we include a scanned in handwritten note/our wedding invitation?

Absolutely! This is included in the cost of the book, and covers one (1) scanned in document.

Can you tell me a little more about the paper?

Absolutely! The paper on the first three cover options (leather or linen) is a beautiful heavyweight 200gsm paper - it feels much like a cardboard. It is durable and makes the final product a lot more long-lasting.

The paper on the last cover option is either a matt gesso art paper in a standard gsm and has a gorgeous textured art feel to it. It also comes in a gloss version.

How does the layout of the book work?

In order to keep our hourly costs as low as possible I have 2-3 design templates that we use for these photo books, depending on the size and type of photo book. These templates have been designed with a modern feel, while also with a focus on simplicity and timelessness. Requested changes to the design templates will be billed at R450/hour (minimum two hours).

What will the cover image be?

If you choose to go with the printed cover (as opposed to the leather or linen), you may select the cover image yourself. Alternatively my design team and I will go through the images and select one that works the best in terms of design. We do have a good eye for these kind of things :)

What fonts do you use?

Once again I have gone with a classic feel by keeping only two fonts for use in the photo books. We use helvetica and signerica. The aim of the books is to keep text to a minimum in order to truly highlight the images. In the two below images you can see examples of these fonts:

Is it possible to view a sample book?

If you have booked a consultation I will bring along any samples that I may have. Please note however that these samples are limited, as I am not a printing company and do not have access to all the possible variations on design. Wherever possible I will send through images and videos to give you a better idea of the books.

Have a peek at this video of an A3 100 page leather photo book:


Tell me about the images please?

The pictures you submit have to be over 2MB! It is generally not possible to print pictures that are smaller than that.

How many pictures do you need?

A 60 page book will accommodate approximately 80-160 images.

A 100 page book will accommodate approximately 100-250 images.

How does it work in terms of pages and spreads?

A 60 page book is a 30 page spread.

A 100 page book is a 50 page spread.


Can I email you the photos?

Nope! We're talking about hundreds of pictures here! That's a LOT of emails, and most servers will try and compress the images, which means the photos will be pixelated and bad quality when printed. Please do not email me your photo book images.

How do we send you the images?

Images must be submitted via Dropbox, Google Drive or Wetransfer. You may also drop off a CD.


How does the pricing work?

Please contact me for a price sheet. The pricing is divided up into the cost of the actual book and it's printing, and then the design fee. These books are exceedingly important to me, and myself and my team spend HOURS carefully curating them and designing the final product. The design fee reflects the heart and soul we put into each and every order we receive.

In order to work out the final cost of your book, please add the book fee to the design fee.

What about the delivery fee?

The delivery fee is approximately R100 for A4 and R130 for A3 for Johannesburg orders. This amount does vary based on your location, the specific printing company used and the number of books ordered.

(This is for delivery in South Africa only, international delivery fees vary).

When can we expect our book(s) to arrive?

I am currently experiencing HUGE numbers of orders coming in, but am aiming to keep processing, printing and delivery times down to 3-4 weeks. Should you need a book more urgently please do let me know, we charge R750/book for rush orders.

Can we order multiple copies?

Yes! The design fee is only charged once. And then you can order as many copies as you like :) We also keep a digital copy of the book, so should you want to order a few more copies at Christmas time for gifts, just let us know and we can place your order :)

How does payment work?

Payment is required in full upfront at the time of your order being placed. This fee is non-refundable.


Will you edit my images please?

In order to keep my prices as low as possible we have included the bare minimum amount of hours possible. Should you like basic edits done to your photos (contrast, exposure, crop) this will be charged at an additional R350/hour. Should you like further edits done (skin clearing/softening, removing of objects, advanced photoshopping) this will be charged at an additional R450/hour.

My images are completely unedited and curated - what now?

If you have received only the raw unedited photos from your wedding photographer, and it is necessary for us to select, curate and edit your images there will be an additional fee added on to the design fee as this is HOURS of additional work. Please let me know if this is the case and we will discuss prices.

Can we sit down and have a consultation meeting?

Yes we can! Consultation meetings are charged at R500/hour.

Can we view the book?

I will send you a sneak peek of three double page spreads before I place the order, just to give you an idea.

Can we make changes?

Should you like to make changes at this point I can send you a PDF of the whole book and you can send me a list of changes. This process adds additional hours of labour time to the design, and is charged at R350/hour (minimum two hours).

If you would like us to do a complete redesign of the whole book you will need to pay the design fee in its entirety again.

I'm ready to order, what do I do now?

I need the following order details from you. Please send me an email to reachingrobyn@gmail.com.

Number of copies:

Softcover or hardcover:

Matt or gloss:

Linen, leather or printed cover:

Google Drive, Dropbox, Wetransfer or CD:

Consultation Required (R500 additional):

Additional notes/requests:


Please note that by paying for your photo book you agree to the information outlined in this blog post and accept it as one would accept terms and conditions.

Please note: the images in this post are from samples I have had printed for clients, and are designed to give a general feel of what the end product will look like. The final book will vary in terms of design, paper and binding.

Would you like to see more photo book options? Head over to THIS OVERVIEW to get an idea of the three different styles of photo books that I offer. This post is filled with questions and answers relating to the A Year In Your Life photo books, and this post is packed with all the information you need to order a value or pro photo book.

#ayearinyourlifephotobooks #robyndaviephotobooks #photobooksjohannesburgsouthafrica

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